PERLON EXHIBITION LOGISTICS · 03 / 07

Venue move-in coordination

Connect vehicles, timing, documents and on-site contacts

Confirm access gates, required information, bookings and arrival windows before the vehicle reaches the venue. Perlon coordinates drivers, exhibitors and on-site parties under the event rules through to the agreed unloading point.

Venue move-in coordination service illustration
Perlon service illustration

YOUR REQUIREMENTS

The truck has arrived. Which gate and which receiving contact?

Move-in windows, exhibition opening dates and unloading appointments are different arrangements. Check the current notices, actual booking confirmation and on-site contacts in advance to reduce last-minute coordination.

SERVICE SCOPE

What Perlon can coordinate

  • Event requirements: review the exhibitor manual, access gates and receiving arrangements
  • Documents: help organise the required vehicle-pass, vehicle and cargo information
  • Unloading bookings: coordinate the official channel, responsible party and confirmed result
  • Vehicle arrivals: communicate the route, driver and agreed arrival slot
  • On-site contacts: identify the unloading point, receiving team and contact details
  • Waiting arrangements: coordinate next steps under the venue's instructions
  • Changes and exceptions: help address changed times, vehicles or receiving conditions
  • Handling handover: connect unloading to the agreed on-site handling and stand delivery

SERVICE PROCESS

A clear handover at each step

  1. Review event requirements

  2. Prepare access information

  3. Confirm booking and timing

  4. Coordinate vehicle arrival

  5. Meet at the unloading point

  6. Connect to on-site handling

PRACTICAL QUESTIONS

Agree the details before the show

Can vehicles enter the venue on the exhibition's opening date?

This cannot be assumed. Exhibition opening, setup, receiving, unloading and move-out each have their own arrangements. Check the official notices for the specific event and the actual booking confirmations separately.

Can I request this service on its own?

Tell Perlon what you need. Your advisor reviews the exhibition, cargo and timing with you and confirms the scope, handover location and charges. Related stages can also be coordinated.

EXHIBITIONS & VENUES

Plan around your exhibition

Find the exhibition and venue, then share the location and dates with Perlon. Receiving and service arrangements are confirmed separately.

NEXT STEP

Discuss venue access arrangements

Share your exhibition, cargo and timing to discuss the service plan with Perlon.

When using the service, view your cargo information and service progress through the mini program or Perlon platform.

WeChat MiniContactGet a plan ↗